Formerly known as: Sweat Shoppe Ornament Swap”
At long last, the return of the “Sweat Shoppe” grab-bag style ornament swap! Let’s send some holiday cheer to our Lettuce Craft friends. We will be swapping handmade ornaments, using any style and medium that you choose.
Swap Name: Small Batch Ornament Match 2023
Organizer: @endymion (with thanks and recognition to @GatorWrangler who started the fun!)
Crafting / Sign-Ups: Sept 23 - Oct 21, 2023
Wish List Acceptance: Oct 21 - 27, 2023
Tentative Match-Ups Posted: Oct 28, 2023
Finalized Ship-To Lists Sent Out: Oct 30, 2023
Send-Outs: no later than Nov 11, 2023
SWAP DETAILS
- Choose to make and send 3 or 6 handcrafted ornaments. They should be a “small batch”, all alike. Craft whatever makes you happy, and something you would love to receive.
- If you like, you can offer 3 of one style and 3 of another.
- This is for swappers of all abilities, but ornaments should be made using your best effort.
- Your ornaments will each go to a different person, and you will receive all different ornaments in return, equal to the number of ornaments you craft and send. (You will not necessarily send to, and receive from, the same crafters.)
- This is an international swap; each swapper will choose whether or not to ship internationally.
- Sign up only AFTER your ornaments are completed.
- MAKE your ornaments, THEN send in your questionnaire. Send a PHOTO of your ornaments with your sign-up questionnaire.
- Organizer will create a GALLERY in this topic, right underneath the participant list.
- When sign-ups close, review the Gallery and privately submit a WISH LIST to the organizer, with all ornaments listed in order of preference (first on your list means most preferred). You are not guaranteed to get your top choices; you will likely receive a mix of more and less preferred items.
- After the Wish List deadline 10/27/23, the organizer will fairly and impartially match up ornaments with swappers, including random assignment of ornaments to anyone who did not submit a Wish List.
- Tentative partner lists will be posted 10/28/23. Please help the organizer find and correct any errors.
- You will receive from the organizer by 10/30/23 at 11:59pm CST an official SHIP-TO LIST, with names and addresses of those swappers who will receive your handcrafted ornaments. Ship as soon as possible, and no later than 11/11/23.
- You will need to document shipping. Send a private message (with the title “Small Batch SENT [your username]”) to the organizer listing:
- Tracking numbers for packages, and
- Photos of receipts for international shipments.
Flats would no require documentation (aside from a message to the organizer), but would need to be re-sent if item is not received within 2 weeks domestic, 3-4 weeks international.
- Within 3 days of RECEIVING an ornament, send a private message to the organizer and the sender. Title your message “Small Batch RECEIVED [your username]”.
INTERNATIONAL CONSIDERATIONS
The swap is open to international participants, but due to costs of international shipping, no one will be required to ship internationally unless they’re willing to do that. When you answer your questionnaire, tell where you are located and whether or not you will ship internationally.
Here are three possible options for swappers who wish to ship internationally.
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Craft only flat ornaments that could be enclosed in a card and sent inexpensively.
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Craft two sets of 3 ornaments, one of which would be flat or otherwise more suitable for international shipping. Some domestic swappers might get the international version if there weren’t many international participants.
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Craft all your items, but also craft a single sample of an item that could be substituted, craft-on-demand, for international matches. This might mean, if you got international matches, that you’d have some of your regular items left over. It also might make you rush to do the craft-on-demand items if you got more than one international match.
It is okay to craft your substitute international items “on demand” rather than crafting them before sign-ups close.
Ask if you have any questions about international options.
PARTICIPANT REQUIREMENTS
*Must post in swap thread at the time you sign up, and at least weekly after that, to let us know you’re still with us!
*Must be a member for at least 1 month
*Must have posted 15 times
*Must have completed one swap successfully before signing up for multiple swaps at the same time
*Must not sign up for more than 5 current swaps
*Must not have any negative feedback
*Must be at least 16 years old
*Once your ornaments are complete, send a private message to organizer @endymion with the questionnaire below the row of Christmas trees. The title should be “Small Batch SIGN UP [your username].”
IF YOU WANT TO PARTICIPATE, REMEMBER TO SEND YOUR INFO TO ORGANIZER VIA PRIVATE MESSAGE AND NOT TO REPLY WITH IT HERE.
Small Batch Ornament Match Swap
Participant Questionnaire
Name of Swap: Small Batch Ornament Match 2023
Lettuce Craft username:
Email address:
Real name and mailing address including country (formatted for mailing):
Confirm you are at least sixteen years old: YES/NO
How many ornaments are you swapping? 3 OR 6
Are you willing to ship internationally? YES/NO
Do you understand tracking (or photo of international receipt) is required? YES/NO
Do you agree to re-send any items that go missing after being mailed according to papercraft rules (flat envelopes without tracking numbers)? YES/NO
Have you posted in the discussion thread? YES/NO
Have you completed your ornaments? YES/NO
What is/are the NAME(s) of your ornament(s)?
Please include a PHOTO of each ornament in this message. This will be the photo I’ll post in the gallery. It can be a picture of just one of your ornaments. (This will allow people to see more detail.)
Have you read through the swap guidelines/rules? YES/NO
Do you understand that you will create and submit a WISH LIST to the organizer, promptly after the gallery has been finalized? YES/NO
How will you know where to send your ornaments?
You must notify the sender and organizer within how many days of receiving an ornament?
Hey, this is going to be fun! Let’s swap some hand-crafted ornaments!
